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Accounting
Services
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Accounting Services provides the
College community information on financial transactions,
account reconciliations, and the transfer of funds. Our
goal is to aid the College to run more effective and
effeciently through sound financial practices.
Accounting Services at UVA-Wise is responsible for Local
Accounting, Auxiliary Accounting, Grants Accounting,
Gift Accounting, and General Accounting.
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Accounting Services
Staff:
Kristy Kiser,
Associate Comptroller
Phone: (276)
328-0220
Email: kej5c@uvawise.edu
Heather Wilson,
Local & Auxiliary Accountant
Phone: (276)
328-0309
Email: hsw5c@uvawise.edu
Tessa Lovern,
Gifts & Grant Accountant
Phone: (276)
328-0309
Email: trb9b@uvawise.edu
| Auxiliary Services |
| Accounting information and requesting financial reports can be done by contacting Accounting & Financial Reporting. All special report requests should be
sent to Kristy
Kiser. |
| Financial Reports
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For assistance with
Integrated System (ISDS) reports generated
through Discoverer
please contact Kristy
Kiser
in Accounting & Financial
Reporting |
| Gift
Accounting |
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The form to use when making these requests is the Expenditure
Approval Form.
Important Reminder: All
awards which begin with DR or ER must submit Expenditure
requests to Tessa
Lovern for approval before commiting
funds. |
| Grant Accounting
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Duties include working with grant writers to insure
that all federal guidelines are followed as outlined by
the Federal Circular A-21 and CAS (Cost Accounting
Standards). Accounting Services must receive the
proposal for review before it is mailed to the sponsor.
Upon receipt of any award documentation the Principal
Investigator might receive, that information must be
forwarded to Accounting Services promptly.
To establish a grant project, the information needed
by Accounting Services is as follows:
- Proposal Approval Form
- Copy of Request for Proposal (RFP), if any
- Copy of Proposal
- Award letter from sponsor
Without the information listed above, Accounting
Services cannot establish the project. Once the project
is established, monthly reconciliations will be
conducted to ensure expenditures are allowable to the
particular grant.
If you have any questions regarding Grants Accounting
at the College, please contact Tessa
Lovern.
NOTE: If a Principal
Investigator receives a check from a sponsor, it is
their responsibility to deliver the check to Accounting
Services IMMEDIATELY upon its receipt.
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| Local Accounting |
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Duties to maintain the
local accounts include posting receipts, processing
student refunds, or processing agency and student
services requests, fund transfers, and account
reconciliations.
Once the Agency and Student
Services accounts have been reconciled, reports are sent
to the responsible person for the reconciliation
process. Please contact Heather
Wilson
in
Accounting & Financial Reporting to report any
discrepancies with Local Agency and Student Services
account balances.
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Agency Funds |
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To request an Agency check, you must
submit a local agency purchase order to Accounts
Payable with all appropriate signatures and
supporting documentation.
Local Agency
purchase orders are processed every Thursday for
payment.
Local
Agency Account Create Form: This form
will be used for anyone who wishes to request an Agency
Funds checking account.
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Student Services |
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To request Student Services checks, you must submit a
local student services purchase order to Accounts
Payable with all appropriate signatures and all
supporting documentation.
Student Services purchase orders are processed
every Thursday for payment.
Any questions regarding Local Agency or Student
Services account balances can contact Heather
Wilson. |
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