Accounting Services provides the College community information on financial transactions, account reconciliations, and the transfer of funds. Our goal is to aid the College to run more effective and effeciently through sound financial practices. Accounting Services at UVA-Wise is responsible for Local Accounting, Auxiliary Accounting, Grants Accounting, Gift Accounting, and General Accounting.
Accounting information and requesting financial reports can be done by contacting Accounting & Financial Reporting. All special report requests should be sent to Kristy Kiser.
Important Reminder: All awards which begin with DR or ER must submit Expenditure requests to Tessa Lovern for approval before commiting funds.
Duties include working with grant writers to insure that all federal guidelines are followed as outlined by the Federal Circular A-21 and CAS (Cost Accounting Standards). Accounting Services must receive the proposal for review before it is mailed to the sponsor. Upon receipt of any award documentation the Principal Investigator might receive, that information must be forwarded to Accounting Services promptly.
To establish a grant project, the information needed by Accounting Services is as follows:
- Proposal Approval Form
- Copy of Request for Proposal (RFP), if any
- Copy of Proposal
- Award letter from sponsor
Without the information listed above, Accounting Services cannot establish the project. Once the project is established, monthly reconciliations will be conducted to ensure expenditures are allowable to the particular grant.
If you have any questions regarding Grants Accounting at the College, please contact Tessa Lovern.
NOTE: If a Principal Investigator receives a check from a sponsor, it is their responsibility to deliver the check to Accounting Services IMMEDIATELY upon its receipt.
Duties to maintain the local accounts include posting receipts, processing student refunds, or processing agency and student services requests, fund transfers, and account reconciliations.
Once the Agency and Student Services accounts have been reconciled, reports are sent to the responsible person for the reconciliation process. Please contact Beth Allison in Accounting & Financial Reporting to report any discrepancies with Local Agency and Student Services account balances.
To request an Agency check, you must submit a local agency purchase order to Accounts Payable with all appropriate signatures and supporting documentation.
Local Agency purchase orders are processed every Thursday for payment.
Local Agency Account Create Form: This form will be used for anyone who wishes to request an Agency Funds checking account.
To request Student Services checks, you must submit a local student services purchase order to Accounts Payable with all appropriate signatures and all supporting documentation.
Student Services purchase orders are processed every Thursday for payment.