UVA Office of Sponsored Programs
All grant proposals of the College must first be sent to Tessa Lovern for review prior to being submitted to the sponsor. Accounting Services works with the Office of Sponsored Programs (OSP) at UVA, who establishes grant projects, provides required financial reports to sponsors, and must negotiate any grants and contracts, if needed.
Responsible for establishing and maintaining all federal, state and private grant accounts here at the college. Duties include working with grant writers to insure that all federal guidelines are followed as outlined by the Federal Circular A-21, which includes CAS (Cost Accounting Standards). Accounting Services must receive the proposal & completed Internal Proposal Approval Form for review one week before it needs to be sent to meet the sponsors deadline. Upon receipt of any award documentation the Principal Investigator might receive, that information must be forwarded to Accounting Services promptly.
To establish a grant project, the information needed by accounting services is as follows:
- Internal Proposal Approval Form
- Copy of Request for Proposal (RFP), if any
- Copy of Proposal
- Award letter from sponsor
Without the information listed above, accounting services cannot establish the project through OSP. Once the project is established, monthly reconciliations will be conducted to ensure expenditures are allowable to the particular grant.
If you have any questions regarding Grants Accounting at the College, please contact Tessa Lovern.
NOTE: If a Principal Investigator receives a check from a sponsor, it is their responsibility to deliver the check to Accounting Services IMMEDIATELY upon its receipt.